Example tools
Here are examples of the kinds of tools I can build for small businesses. Every project starts with a free 72-hour prototype — these show what's possible.
Job Scheduler & Estimate Tracker
Roofing crews juggle estimates in spreadsheets and lose track of scheduled jobs. Customers fall through the cracks between quote and start date.
- Drag-and-drop job calendar
- Estimate → approval → scheduled pipeline
- Automatic follow-up reminders
- Customer-facing status page
Customer Follow-up Automator
After a job wraps, there's no system to check in, ask for reviews, or offer seasonal maintenance. Repeat business gets left on the table.
- Post-job satisfaction check-in emails
- Automated review request links
- Seasonal maintenance reminders
- Referral tracking
Tenant Intake Portal
New tenant onboarding involves printing PDFs, collecting signatures, and manually entering data. One new lease takes 45 minutes of admin work.
- Online application with e-signature
- Document upload and verification
- Automatic lease generation
- Tenant self-service portal
Maintenance Request Tracker
Tenants call or email about issues, and requests get lost in inboxes. There's no visibility into what's pending, in-progress, or resolved.
- Tenant-facing request form
- Priority-based queue for your team
- Photo/video upload support
- Status updates auto-sent to tenants
Service Call Dispatch Board
Dispatching techs happens through phone calls and texts. Nobody has a clear picture of who's where, what's next, or what parts are needed.
- Real-time tech availability board
- Job assignment with one click
- Parts checklist per job type
- Customer notification on tech arrival
Seasonal Follow-up System
Every spring and fall, you should be reaching out to past customers for tune-ups. But it never happens consistently because there's no system.
- Customer database with service history
- Automated seasonal email campaigns
- One-click booking from the email
- Revenue tracking per campaign
Client Onboarding Workflow
New client setup involves 15 emails to collect logins, brand assets, goals, and contracts. Things get missed, timelines slip on day one.
- Branded intake questionnaire
- Asset upload portal with checklist
- Automatic Slack/email notifications
- Onboarding progress dashboard
Campaign Reporting Dashboard
Pulling monthly reports means logging into 5 platforms, copying numbers into slides, and spending a full day on it. Every single month.
- Auto-pull data from ad platforms
- Client-facing live dashboard
- One-click PDF export for meetings
- Month-over-month trend comparisons
Daily Inventory & Prep Tracker
Inventory counts happen on paper or in someone's head. You find out you're out of something mid-shift, and prep lists are always a guessing game.
- Digital inventory count by station
- Auto-generated prep lists based on pars
- Low-stock alerts before service
- Vendor order history and reorder reminders
Shift Scheduling Tool
Scheduling happens in a group text or on a whiteboard. Swap requests get lost, people don't know their shifts, and you spend hours on it every week.
- Drag-and-drop weekly schedule builder
- Staff availability and time-off requests
- Shift swap requests with approval
- Auto-notify staff of schedule changes
Client Intake & Case Tracker
New client information comes in through calls, emails, and walk-ins. Details get scattered across notebooks, inboxes, and shared drives.
- Online intake form with document upload
- Case status dashboard by attorney
- Key deadline and statute tracking
- Secure client communication portal
Document Assembly Tool
Drafting standard documents means copying a template and manually replacing names, dates, and details every time. It's tedious and error-prone.
- Template library with smart fields
- Auto-fill from client intake data
- Version history and audit trail
- One-click PDF generation
Listing & Showing Manager
Juggling active listings, showing requests, and buyer follow-ups across spreadsheets and your phone. Things slip through the cracks.
- Active listing dashboard with status
- Showing schedule with calendar sync
- Automated follow-up after showings
- Lead tracking by source
Transaction Checklist Tool
Every deal has dozens of steps: inspections, appraisals, title work, closing docs. Tracking it all manually means something always gets missed.
- Step-by-step checklist per transaction
- Deadline reminders for each milestone
- Document upload per step
- At-a-glance status for all active deals
Work Order & Repair Tracker
Work orders live on carbon copy paper or a whiteboard. Customers call asking for updates, and techs don't have a clear queue of what's next.
- Digital work order creation
- Tech queue sorted by priority
- Customer notification on status changes
- Service history per vehicle
Parts Inventory System
You don't know what's in stock until someone walks to the shelf. Reordering is reactive, and you lose time waiting on parts mid-job.
- Searchable parts inventory with quantities
- Low-stock alerts and reorder triggers
- Parts linked to common job types
- Vendor and cost tracking
Don't see your exact problem?
These are just examples. Tell me what's eating your time and I'll prototype something for you.
Describe your problem